Contracted Room Blocks vs. Flexible Group Rates: Which is Better?

Dreaming of a perfect beach wedding but feeling overwhelmed by the logistics of research, reservations, and details? Coordinating travel for your wedding guests can be a daunting task. To help you choose the best option, we offer two distinct approaches to group travel: contracted room blocks and flexible group bookings. Here’s a breakdown of each to help you decide which suits your needs best.

A 𝙧𝙤𝙤𝙢 𝙗𝙡𝙤𝙘𝙠 is a designated number of rooms set aside at a hotel or resort for guests who are a part of an event/wedding, often at a discounted rate.

Why Room Blocks Are a MUST for Destination Weddings

Benefits of Room Blocks:

• Earn Free Rooms & Upgrades: As the couple, you can earn complimentary rooms and upgrades.
• Locked-in, Discounted Rates: Your guests benefit from a guaranteed, lower price.
• Free Transportation: You might qualify for complimentary transportation for your guests.

Why an Experienced Travel Agent is Key:

• Exclusive Discounts: We have connections with resorts to secure special rates.
• Guest Management: We handle bookings to prevent price increases from guests booking independently.

Room Blocks vs. Flexible Groups

1. Contracted Room Blocks

Ideal for:

• Groups of 20+ people
• 10+ rooms
• Travelers with a fixed itinerary

Benefits:

• Set Pricing: Locked-in rates with pre-reserved rooms.
• Group Perks: Flexible payment and cancellation policies.
• Comprehensive Packages: Options for flight and hotel packages or just accommodations.

When to Choose:

• Guests traveling together with a fixed schedule.
• Need structured rates and benefits.

2. Flexible Groups

Ideal for:

• Smaller groups (10+ people)
• Guests with varying travel dates and locations

Benefits:

• No Group Contract: No need for a traditional agreement.
• Customizable: Flexible bookings tailored to individual needs.

Risks of Not Having Room Blocks

🚫 Walk policy – the terms & conditions might not protect you from getting bumped to another resort if they’re overbooked or sold out

🚫 Remnant inventory – problematic rooms (rooms by the dumpster, overlooking a parking lot, AC issues, poor quality ones) go to 3rd party sites like Expedia, Travelosity, or Cheap Caribbean. The best rooms go to us travel advisors.

🚫 You’ll have little to no assistance if there’s trouble with rooms/bookings.

Ready to Dive Deeper?

This is just a glimpse into the benefits of room blocks. Schedule your complimentary consultation with me, and let’s explore how to make your destination wedding perfect!

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